Project Resources

Project

Explore

UCIBuy+ Roles & Workflow

Explore

System Transition/Cutover

Explore

Resources

Stay up to date with key materials and tools from the End-to-End (E2E) Procurement Project.

 

Communications, Websites & Training Support

Our comprehensive strategy ensures you have access to clear, current information and resources throughout the implementation process.

  • Communications
    Keep units informed of project updates, gathers training needs, conducts outreach for special role approvals, announces and delivers go-live training in January, and provides post-live support through February and March.
  • Website Updates & Maintenance
    Updates will be provided on key websites, including Procurement, Accounting, ZotPortal, and the project site, to ensure the latest procedures, guidelines, and resources are available.
  • Training Resources
    New and updated training includes Procurement Fundamentals for departmental buyers and revised PALCard training for cardholders. Additional system learning support is provided through regularly updated instructional guides and hands-on live lab sessions tailored to specific user groups.

 

Project Timeline At-A-Glance

The E2E Procurement Project is moving through four major phases:

  • Discovery (Apr–Aug 2023) – Gathered input to understand current processes and challenges.

  • Analysis (Sept–Nov 2023) – Identified needs, priorities, and opportunities for improvement.

  • Design (Dec 2023–Jun 2024) – Created the framework for new procurement processes and tools.

  • Implementation (Jul 2024–Present) – Rolling out the new system in stages, including planning, building and integration, validation, training, and hypercare (post-launch support).

The project is currently in the Implementation phase, with unit engagement, training, and system validation underway. Full rollout is planned for Feb. 2, 2026, followed by support to ensure a smooth transition.

FAQs

Training will begin in January 2026. In-person or live demo sessions will be offered during the system rollout to help users transition smoothly. After go-live, most roles will rely on job aids and online instruction guides for day-to-day tasks. Departmental Buyers and PALCard holders will also complete required online modules in UCLC for policy and compliance purposes. Optional hands-on workshops can be requested post-go-live for users who want additional practice with the system.

UCIBuy+ helps users by showing what documents are needed for a purchase as well as help text through various fields denoted by a question mark (?) symbol. For example, when ordering software, the system prompts you to attach the Supplier Security Review Questionnaire document. Help text will provide definitions or links to additional information to help users complete the purchase requisition.