Salary Actions
Job offer salary expectations, reclassification increases, equity or retention adjustments.
Instructions
- Submit the Compensation Action Form to DFA-HR@uci.edu.
- Complete the left-hand column for existing staff only. Only complete the right-hand column for any changes (e.g., if department, title, or supervisor are not changing, leave blank, but include new salary or any other changes).
- Include fund account data and confirmation that it aligns with the department’s budget reduction plan.
- Include explicit detail on how this salary action will be permanently funded in the "Department Justification" section. Examples of possible explanation:
- Funding by downgrade of position #12345 from Analyst 4 to Analyst 3 for ongoing savings of $xxx/year.
- Funding through elimination of position #23456 Mgr. 1 with net savings of $xxxx (this must cover the permanent salary action, and not just a one-time cost).
- Note: it is not sufficient to state “funded by vacancies” as vacancies are temporary savings.
- Justification must also include:
- Reason for request
- Where proposed pay falls within the pay range (for increases or exception job offer)
- Impact if not approved
- The % of position charged to Core funds
- By cabinet member ONLY: must validate if associated funds align with multi-year budget plan
- Cabinet member to print name and date endorsed and forward to DFA-HR@uci.edu OR…
- If cabinet member reports to Sr. Associate VC, requires Sr. Assoc VC also to review and will enter name and date endorsed and forward form to DFA-HR@uci.edu
- Once submitted and verified with DFA-HR, it will be forwarded to DFA Finance for validation of funding and returned to DFA-HR.
- If funding validated, will be added to a weekly meeting with DFA's CFO/VC. DFA-HR will email applicable department with the outcome following the weekly meeting.
- Please note these requests also require further review and approval by Central HR Compensation and DFA-HR will notify department of final outcome.
