Position Requests
Regular backfills, reclassified backfills, new positions, contract extensions, retiree rehires, etc.
Instructions
- Department completes all fields on the top section of the DFA Position Request Form including the key responsibilities of the position, the impact if position is not filled and any change from prior year’s staffing (and how funding will be used, if an increase from last budget) and forwards to respective Cabinet Member.
- Cabinet member enters effects on multi-year budget plan (and edits any fields, if needed) and enters name and date endorsed (does NOT sign the form*).
- If cabinet members reports to a 2nd cabinet member, form is to be forward to 2nd cabinet member for additional review, entering name and date endorsed (does NOT sign the form)
- Respective cabinet member forwards to DFA-HR@uci.edu.
- DFA HR will review and ensure all fields are appropriately completed (including any missing information) and will forward to DFA Finance.
- DFA Finance will confirm the % of Core funds budgeted for the position, as well as the KFS account and whether or not funding is available (which may result in further consulting with the department) and returns form to DFA-HR@uci.edu.
- Upon receipt of verification, DFA-HR will review the request in the next weekly position review meeting with the CFO/VC and will email applicable department with the outcome.
- Please note that some requests may require further review and approval, and DFA-HR will notify department accordingly.
- Job posting requests: If request involves a recruitment of a core funded position, the posting will be delayed for 30 days once approved, unless cabinet member includes compelling exception to waive the 30 day hold and exception is approved.
*Note: in order to permit the next level of review and input, please do NOT sign the form or route via DocuSign. Instead, please enter printed name and date endorsed where noted.